Privacy Policy

This Privacy Policy (the "Policy") tells you how Beam ("We") processes personal information through the website www.wearebeam.org (the "Website").

This Policy (and our terms of use at www.wearebeam.org/terms and any other documents referred to in it) explains how we will process any personal data that we collect from you, or that you give us. It also tells you our views and practices about your personal data and how we will treat it. By visiting the Website, you acknowledge the practices described in this Policy.

For the purpose of applicable data protection legislation (including but not limited to the Data Protection Act 1998 and the General Data Protection Regulation (Regulation (EU) 2016/679)), the data controller is Beam Up Ltd of Work. Life, 13 Hawley Crescent, London NW1 8NP.

WHAT INFORMATION DO WE COLLECT
Information you give us

When you fill in forms on the Website you give us information about yourself. You might also give us information over the phone, by e-mail or any other contact method. For example, this might be information you give us when you set up a donation account, create a fundraising page, join as a member or supporter or donate through the Website. We may ask you for your name, date of birth, address, e-mail address and phone number, financial and credit card information, payment reason, personal description, geographic location, photograph and copies of identification, address proof and other documents. We may also collect information if you tell us about a problem on the Website.

Information we collect about you

When you use the Website, as is the case with most websites, we automatically get some technical details such as your chosen browser and unique IP address. As is common to all major websites, we also collect information about your visit, including information about how you are using the Website including the movement of your mouse, what buttons you click, and any phone number you may phone us on with a customer service issue.

Information we receive from other sources

This is information we receive about you if you use any other Beam websites or services. We work closely with third parties and may receive information about you from them.

Information about others

To help you tell your friends and family about a particular campaign you are supporting, you might give us information about other people (or allow us to collect this information for you from your social networks or your email contacts list). Please let them know and make sure that they are happy for you to provide us with their information. You might want keep a record of their consent and provide them with a copy of or link to this Policy.

HOW WE USE YOUR INFORMATION
Information you give us

We use the personal information users give us for a number of purposes:

Information we collect about you

We will use this information:

Information we receive from other sources

We will add this information to the information you give to us and that we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive). We will only use your information in accordance with this Policy, or where it is required and authorised by law. From time to time we may seek your consent to process, use or disclose your information for any other purpose not listed above.

Disclosing your information to others

We work closely with a number of trusted partners with whom we might need to share personal information to help us operate the Website and the service. These include:

We will disclose your personal information to third parties:

HOW WE PROTECT YOUR PERSONAL DATA

The data that we collect from you may be sent to, and stored at, a destination outside the European Economic Area (which means the 28 European Union member states, together with Norway, Iceland and Liechtenstein, ”EEA”). Your information may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This may include staff working to, among other things, help process your donations and payment details, or to provide support services. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password to access certain parts of the Website, you are responsible for keeping this password confidential. Please do not share your password with anyone. Unfortunately, the sending information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data sent to the Website and so if you send information you do so at your own risk. Once we hold your information, we will use strict procedures and security features to try to stop unauthorised access to it.

KEEPING YOUR RECORDS

We will hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.

YOUR RIGHTS
Access to your information

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at hello@wearebeam.org. If we provide you with access to the information we hold about you, we will not charge you for this unless permitted by law. If you request further copies of this information from us, we may charge you a reasonable administrative cost. Where we are legally permitted to do so, we may refuse your request. If we refuse your request we will always tell you the reasons for doing so.

Right to object

This right enables you to object to us processing your personal data where we do so for one of the following reasons:

Right to withdraw consent

Where we have obtained your consent to process your personal data for certain activities, you may withdraw this consent at any time and we will cease to use your data for that purpose unless we consider that there is an alternative legal basis to justify our continued processing of your data for this purpose, in which case we will inform you of this condition.

Right to erasure

You have the right to request that we "erase" your personal data in certain circumstances. Normally, this right exists where:

We would only be entitled to refuse to comply with your request for erasure in limited circumstances and we will always tell you our reason for doing so.

When complying with a valid request for the erasure of data we will take all reasonably practicable steps to delete the relevant data.

Right to restrict processing

You have the right to request that we restrict our processing of your personal data in certain circumstances, for example if you dispute the accuracy of the personal data that we hold about you or you object to our processing of your personal data for our legitimate interests. If we have shared your personal data with third parties, we will notify them about the restricted processing unless this is impossible or involves disproportionate effort. We will, of course, notify you before lifting any restriction on processing your personal data.

Right to rectification

You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have shared this personal data with third parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. You may also request details of the third parties that we have disclosed the inaccurate or incomplete personal data to. Where we think that it is reasonable for us not to comply with your request, we will explain our reasons for this decision.

Right of data portability

If you wish, you have the right to transfer your personal data between service providers. In effect, this means that you are able to transfer the details we hold on you to another third party. To allow you to do so, we will provide you with your data in a commonly used machine-readable format so that you can transfer the data. Alternatively, we may directly transfer the data for you.

Right to complain

You have the right to lodge a complaint and can contact us at hello@wearebeam.org. You also have the right to make a complaint to your local supervisory authority which is the Information Commissioner’s Office. You can contact them in the following ways:

The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and we do not accept any responsibility for them. Please check these policies before you submit any personal data to these websites. Access Rights Data protection legislation gives you the right to access information held about you. Your right of access can be exercised in accordance with applicable data protection legislation.

LEGAL CONDITIONS FOR USING YOUR PERSONAL DATA
Where using your data is in our legitimate interests

We are allowed to use your personal data where it is in our interests to do so, and those interests aren't outweighed by any potential prejudice to you.

We believe that our use of your personal data is within a number of our legitimate interests, including but not limited to:

We don't think that any of the activities set out in this privacy policy will prejudice you in any way. However, you do have the right to object to us processing your personal data on this basis. We have set out details regarding how you can go about doing this in the section 5 above.

Where you give us your consent to use your personal data

We are allowed to use your data where you have specifically consented. In order for your consent to be valid:

We require your consent when we collect sensitive information such as information about your health and criminal convictions.

You have the right to withdraw your consent at any time. We have set out details regarding how you can go about this above.

Where using your personal data is necessary for us to carry out our obligations under our contract with you

We are allowed to use your personal data when it is necessary to do so for the performance of our contract with you, including processing payments to a Beam campaign.

Where processing is necessary for us to carry out our legal obligations

As well as our obligations to you under any contract, we also have other legal obligations that we need to comply with and we are allowed to use your personal data when we need to in order to comply with those other legal obligations.

THIRD PARTY WEBSITES

This Policy only applies to the Website. If you land on the Website from other websites (or move to other websites from our website) you should read their separate privacy policies.

UPDATES

Any changes we make to this Policy in the future will be posted on this page and we may e-mail you to tell you about any changes. Please check back regularly to see any updates or changes to this Policy.

CONTACT

If you have any questions about this Policy, or would like to exercise your rights with respect to your personal information, send us an email via hello@wearebeam.org. The contact details of the Data Protection Compliance Manager are as follows: Alexander Stephany who can be contacted on alex@wearebeam.org. If you have any questions about this Policy, or want to complain about how we handle your personal information, Alexander Stephany, would be happy to help.

Cookie policy

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our Website. By continuing to browse the Website, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

We use the following cookies:

Strictly necessary cookies

These are cookies that are required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

Analytical/performance cookies

They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies

These are used to recognise you when you return to our Website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting cookies

These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Website. Except for essential cookies, all cookies will expire after 180 days.